Welcome to Digital Witness. Your privacy is important to us, and we are committed to protecting your personal data. This Privacy Policy explains how we collect, use, store, and share information when you interact with our website and services.

By accessing or using our website, you agree to the terms outlined in this Privacy Policy. If you do not agree, please refrain from using our services.

1. Information We Collect

We collect different types of information to improve our services, ensure security, and comply with legal obligations. This includes:

1.1 Personal Information You Provide

• When you contact us via forms, email, or other methods, we may collect your name, email address, phone number, and organization details.

• If you register for a service or request a demo, we may collect additional professional or business-related information.

1.2 Automatically Collected Information

When you visit our website, we may automatically collect:

• Device and Usage Information: IP address, browser type, operating system, referral URLs, and pages visited.

• Cookies and Tracking Technologies: We use cookies, web beacons, and similar technologies to improve website functionality and analytics.

1.3 Information from Third-Party Sources

We may receive information from third-party service providers, analytics partners, or publicly available sources to enhance our services and ensure compliance with regulatory requirements.

2. How We Use Your Information

We use your data to:
✅ Provide and improve our services, including real-time electoral audits and document digitalization.
✅ Respond to inquiries and communicate updates or service-related information.
✅ Enhance security, detect fraud, and prevent unauthorized access.
✅ Analyze website performance and optimize user experience.
✅ Comply with legal obligations and regulatory requirements.

3. How We Share Your Information

We do not sell or rent your personal data. However, we may share information in the following circumstances:

• With Service Providers: Third-party vendors assisting with hosting, analytics, or security may have access to necessary data under strict confidentiality agreements.

• For Legal Compliance: If required by law, court order, or regulatory authority, we may disclose relevant information.

• For Business Operations: In the event of a merger, acquisition, or asset sale, data may be transferred as part of business continuity.

4. Data Security & Protection

We implement industry-standard security measures to protect your data, including:

• Encryption & Secure Transmission: Protecting sensitive data during transfers.

• Access Controls & Authentication: Restricting access to authorized personnel only.

• Regular Security Audits: Monitoring for vulnerabilities and compliance updates.

While we take strong precautions, no system is 100% secure. We encourage users to protect their credentials and report any suspicious activity.

5. Your Rights & Choices

Depending on your location, you may have the right to:
🔹 Access & Correct Your Data – Request a copy of the data we hold or update inaccurate information.
🔹 Opt-Out of Marketing Communications – Unsubscribe from promotional emails at any time.
🔹 Delete Your Data – Request deletion of your personal information, subject to legal limitations.
🔹 Restrict Processing – Limit how your data is used in certain situations.

To exercise these rights, contact us at [Insert Contact Email].

6. Cookies & Tracking Technologies

We use cookies to:
🍪 Enhance user experience and website functionality.
📊 Collect anonymous analytics to improve services.
🔐 Ensure security and fraud prevention.

You can control cookie preferences through your browser settings. Disabling cookies may affect certain functionalities.

7. International Data Transfers

If you access our website from outside [Insert Country], your data may be transferred to servers in jurisdictions with different privacy laws. By using our services, you consent to such transfers, ensuring compliance with applicable legal frameworks.

8. Third-Party Links & Services

Our website may contain links to third-party websites. We are not responsible for the privacy practices of these external sites and encourage users to review their privacy policies.

9. Changes to This Privacy Policy

We may update this Privacy Policy periodically. Significant changes will be notified via email or website announcements. We encourage users to review this page regularly to stay informed.

10. Contact Us

For any questions or privacy-related concerns, please contact us at:

📩 Email: hello@digitalwitness.io

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By using Digital Witness, you acknowledge that you have read and understood this Privacy Policy. Thank you for trusting us with your data.